Program Assistant – MiTEC Weatherization Assistance Program (1326)

Posted 3 months ago

Duties and Responsibilities:

Provide administrative support to the MiTEC team, MiTEC Director and BCAEO Executive Director.

Assist to develop and maintain the master training schedule.

Ensure that courses and training events are properly planned and executed at partner sites, in the field, and online.

Maintain a course catalog, send student reminders, update the online Learning Management System (LMS), and SharePoint.

Maintain documents including course listings, instructor feedback and organize student files.

Track student enrollment, cancelations, attendance, evaluations, instructor feedback, test scores and certification progression.

Ensure all training records for courses, instructors, and students are complete and accurate using online learning management system, SharePoint, and other internal databases for record keeping and reporting.

Assist with the preparation and scheduling of students for training.

Develop and maintain a working relationship with MPHI to coordinate and track scheduling travel and expense reimbursement for the MiTEC training team.

Assist the MiTEC Director with maintaining information for annual IREC reporting. This assistance will include tracking timelines, gathering needed information, preparing, and submitting documents and ensuring all reporting timelines are met.

Event planning for all MiTEC activities such as conferences, field training activities, etc.

Assist in maintaining and updating the MiTEC website.

Maintain and coordinate responses to the MiTEC email inbox daily.

Provide general program assistant support such as scheduling meetings, ordering supplies, sending reminders, copying training materials, preparing sign-in sheets, assisting with payroll, and responding to calls.

Assist the BCAEO Executive Director with needed duties as assigned.

Perform database entry and maintenance of information as needed and directed by the BCAEO Executive Director.

Other duties as assigned.

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