2019 Annual Training Conference – Arkansas
At a glance [ + ] Show Description

Monday, September 23, 2019 - WAP State Monitor's Training | Day 1

After a review of federal regulations and guidance that govern technical and programmatic monitoring, participants will discuss the purpose of monitoring and why it is important.

How will you use your risk assessment results to structure your annual monitoring activities? What activities will you include in programmatic and technical monitoring and how will you decide when to schedule the visits? After hearing from several states, participants will discuss opportunities for improving the efficiency of monitoring activities.

Federal regulations require states perform a risk assessment prior to distributing funds. After an overview of the federal rules an example of a state weatherization risk assessment tool will be shared, with time for questions and discussion.

There is a direct correlation between good monitoring practices and application of federal regulations. Discuss this relationship and how to align your Field Guide, and technical policies and procedures with federal regulations. DOE will also review some common field work findings from monitoring visits.

This session will look at the importance of financial monitoring – how deep into subgrantee financials should state monitors dig? Participants will gain knowledge on recognizing financial strengths and red flags.

Tuesday, September 24, 2019 - WAP State Monitor's Training | Day 2

How can you tell if an energy audit is done well? We'll start out with important spot checks that indicate whether the audit is reasonable and then drill down into the details you'll want to look at, and the order in which you'll proceed to minimize the time and maximize the effectiveness of your review. Participants will learn how to analyze an energy audit for comprehensive and accurate data entry.

State Managers will share successful technical monitoring practices and tools while allowing for open discussions around strong monitoring practices.

State Managers will share successful administrative and fiscal monitoring practices and desktop monitoring tools while allowing for open discussions around strong monitoring practices.

This session will focus on achieving accountability through technical monitoring by examining various approaches to communicating monitoring results, enforcement and corrective actions.

This session will focus on achieving accountability through programmatic monitoring by examining various approaches to communicating monitoring results, enforcement and corrective action strategies.

There are real benefits to be gained by evaluating and using monitoring results. We’ll discuss when to develop training and technical assistance, policy changes, and a quality improvement plan, while shining a light on best practices and high performers.

Monday, September 23, 2019 - CSBG State Office Oversight, Compliance, and Performance Management Training | Day 1

The CSBG Act requires States to conduct a full on-site review of each CSBG eligible entity at least once every three years. CSBG entities have a variety of funding sources. Do you have questions on how to conduct an informed fiscal monitoring review of a CSBG eligible entity? What documentation should be reviewed to prepare for an informed monitoring visit? Should you only monitor CSBG or all agency funding sources? This session will provide information on how to effectively monitor and assess the health of a CSBG eligible entity.

The CSBG Act requires States to conduct a full on-site review of each CSBG eligible entity at least once every three years. Do you have questions on how to monitor CSBG in the context of community action? What program components should be reviewed to assess the compliance of the CSBG eligible entity? What documentation should be reviewed to prepare for an informed monitoring visit? How to monitor and review an eligible entity program? What and how are participant files reviewed? This session will provide information on how to effectively monitor a CSBG eligible entity.

Community Needs Assessments are a requirement for all CSBG-eligible entities. But how do you know that a needs assessment is complete? How do you assess that the assessment meets all requirements? Utilizing the Checklist for Monitoring Community Needs Assessments, we will review the required elements of a Community Needs Assessment, best practices, and how to support agencies to move beyond compliance.

Do you have questions on what elements are required in a Technical Assistance Plan (TAP)? When should a state office develop a TAP? Hear from your peers as they provide insight on what is the appropriate stage in working with an eligible entity to develop a TAP and how to monitor the progress.

Tuesday, September 24, 2019 - CSBG State Office Oversight, Compliance, and Performance Management Training | Day 2

Organizational Standard 9.3 states that a local agency must present an analysis of their outcomes and any operational or strategic program improvements to its governing board. In other words, agencies must not only report their data in the CSBG Annual Report, but also analyze it to make strategic decisions for the next year as part of the Performance Management Framework. What are some ways State Offices are monitoring for compliance on this standard? How are State Offices supporting and training their agencies in using the Annual Report data once it’s been submitted?

Strategic plans, needs assessments, organizational standards, monitoring, community action plans, board governance, theories of change—How do all of these elements and requirements come together? Utilizing the ROMA Performance Management Framework, we will review how state offices can connect the dots and fully integrate ROMA practices to improve operations and outcomes at all levels of the network.

Hear from your peer states about their approach to monitoring the Organizational Standards. In this session you’ll learn several approaches, best practices, and lessons learned from monitoring the Organizational Standards from across the country.

Using the data collected over the last three years since implementation of the Organizational Standards, we will review the most commonly missed standards and associated T&TA resources that can help agencies increase their compliance. This session will help participants understand how the Org Standards are integral throughout the elements of the CSBG Performance Management Framework

Learn from your peers the best practices from planning to submission and all activities in between the final submission of your state plan. Hear about the benefits of submitting a one- or two-year plan. Come receive insight and tips to holding public hearings and engaging stakeholders in the development and support of your state plan.

Wednesday, September 25, 2019 - WAP Core Conference Agenda

The Healthy Homes Evaluator (HHE) training and credentialing is open to anyone who holds a BA, EA, QCI or MFBA certification. DOE T&TA funds may be used to obtain the credential. This session will describe the HHE credential, how it can benefit WAP workers and potential opportunities for states and sub-grantees.

Participate in shaping NASCSP’s WAP priorities during this member-only session! You will also have opportunities to build relationships with other state managers and engage in peer discussions related to current WAP topics and trends. NASCSP members from Utah and Tennessee will share lessons learned from a recent training and technical assistance partnership and how their peer exchange model can benefit other states.

Subgrantee managers, along with staff from the national Community Action Partnership, will share best practices in planning and meeting production goals, and what to do when things don't go as planned.

Grantee Managers will share lessons learned in undertaking the process of bidding out WAP Subgrantee service territories. Topics will include how best to determine service territories, how often Subgrantee service territories should be bid out, and a chronology of required steps in the process.

Thursday, September 26, 2019 - WAP Core Conference Agenda

U.S. Department of Energy staff will discuss program and policy updates and review guidance for the upcoming fiscal year.

U.S. Department of Energy staff and partners will share updates related to the Weatherization Assistant software, federal research on deferrals, and the CAP Energy Partnership project.

Results of the 2019 ACSI subgrantee survey will be shared, highlighting changes compared to the 2017 results.

Grantee managers and technical experts will share tips for adopting policies and practices that have the potential to simplify implementation and increase savings for the client. Topics will include General Heat Waste Measures, Appendix A and Special Material Requests, and creating user-friendly Field Guides. Bring your questions for this panel discussion!

An evaluation of your WAP is an integral part of understanding the effectiveness of your state policies and how your weatherization network is performing. State WAP mangers will share lessons learned in evaluation design, data collection, working with stakeholders and using the results to take action.

Friday, September 27, 2019 - WAP Core Conference Agenda

Colorado's Weatherization Assistance Program began regularly installing rooftop solar in 2017. For the past two-plus years, we've been learning how to best incorporate rooftop solar into WAP. This presentation will discuss our failures, successes, and lessons learned during that time, along with our plans for the future of rooftop solar in WAP.

Following up on the Thursday Federal Perspective session, NASCSP will take a deeper dive into the grantee survey results. Discussion will focus on changes in scores compared to 2017 and updating Grantee Action Plans for 2020 and beyond.

Wednesday, September 25, 2019 - CSBG Core Conference Agenda

Learn about innovative businesses operated by non-profits and how the revenue earned is reinvested back into the agency to further the mission. Do you have questions on how to begin a social enterprise venture? Come hear about innovative social enterprise ventures and how the state office supported these ventures.

This session will cover a wide variety of topics related to the design, implementation, and reporting of community level work. These include the definition and characteristics of community level work, tips for reporting community level work in Module Three of the Annual Report, case studies of community level initiatives, and strategies for the design of community level initiatives. Participants will learn:

Come join members of the CSBG DATA TF to learn about the work they’ve been doing as it relates to analyzing data. Members will share results of a recent network survey and how to use those survey results to work with agencies on analyzing data.

Thursday, September 26, 2019 - CSBG Core Conference Agenda

OCS will share the new initiatives and approaches to link CSBG to the Administration for Children and Families vision and “Rethinking American Safety Net.”

Now that folks are gearing up for the second year of submission of the CSBG Annual Report, come join this session to learn about the trends with this year’s submissions and areas for improvement moving forward.

Come join this session to learn from the submission of Module 3 and discuss the type of guidance and T/TA to provide to your agencies in this ongoing effort to emphasize community impact initiatives.

When working with an agency in-crisis, how does a state know when it is time to move towards de-designation? States will review the actions taken to assist a struggling entity and identify how the final decision was reached to de-designate. Come learn from your peers how to navigate through IM 116 and the CSBG Act when de-designating an eligible entity. Panelists will also review how to designate a new entity and how to mitigate a gap in services while navigating the process

Do you have questions on what to consider when your local agencies are contemplating merging? What conversations should states engage in with the agency and boards? How does merging impact the tripartite board, participants served, funding, and assumption of assets and liabilities? State Offices who have successfully worked with agencies to merge will review legal, fiscal, and programmatic considerations from the state perspective.

Friday, September 27, 2019 - CSBG Core Conference Agenda

This session will provide an overview of the importance of the census for redistricting and the apportionment of federal funds, how the census will operate, what the organizations that advocate on behalf of people with low incomes are doing, the role of the Partnership as one of the 13 national HUB organizations, the messaging research on barriers, attitudes and motivators to participate, and what YOU can do to help increase

When CSBG eligible-entities go into crisis, the State Office plays a critical role in supporting the entity to identify and correct deficiencies and issues. Come hear from state offices who successfully worked together to save an eligible entity and move from in-crisis to thriving. Participants will learn what actions and interventions are required from State Offices, and best practices and interventions that support local entities to come back from the brink.